Personnel
Director version 4
The
following features will be included in the next edition of Personnel
Director available during 2006.
Introduction
Detailed below are the enhancements planned for Personnel Director version 4 (as compared with the current version of Personnel Director, version 3.6.2.0.). Note that the features provided in version 4 of Personnel Director when it is released may vary from those described here.
1. Multiple Employee Work Periods
The current version of Personnel Director assumes that an employee either works full time, or on a particular work period for the entire calendar year. Holiday allowances are managed based on this assumption. In version 4, a new screen has been added to the system (called Employee Work Periods) that enables users to change the work period assigned to an employee, part-way through a calendar year. In this way, a number of Work Periods can be recorded for each employee, each with a range of effective dates. Absence management now takes into consideration the appropriate Work Period based on these entries (and the date of the absence).
2. Improved Quick Find / Search Database feature
The current Quick Find and Search screens return a list of employees, detailing their employee number and their name. Using the enhanced quick Find and Search screens, user will be able to specify the fields to be displayed in the resulting list (for example, Name, Location, Start Date).
3. Group Security feature
It is possible to group employees together within Personnel Director (for example First Aiders or Key Holders can be grouped together). In version 4, user will have an option to add security settings based on groups in their database so that certain users can only see the details for employees that are a member of specified groups.
4. Employee Navigation feature
Version 4 of PD will contain two modes to browse employee records. Users will be able to toggle between these two modes. In the normal mode, the Employee Navigator will be displayed to the user. User can change to the quick find mode, where he will be able to search employee records based on specified criteria.
5. Copy an Employee
Using this feature, users will be able to duplicate an employee record.
6. Input Format (mask)
The user can set the input format (mask) for text fields. For example, if the user wants to enter Bank Sort Code data in a specific field, the format (12-34-56) can be specified using the field properties in the Screen Designer. This enables users to ensure that data is recorded in a particular format.
7. Editable Calculated Field
In the current version of Personnel Director, it is possible to use calculations to populate data-fields on screens (for example, the length of Service field). It is not possible to modify the contents of these fields manually (the system will not allow this). In the new version of Personnel Director the user can set a calculated field as editable using Screen Designer, so that user can amend the data in these calculated fields.
8. New Employee Wizard Enhancement
When employee records are created using the New Employee Wizard in the current version of PD, the same screens/fields are presented to the user regardless of their security privileges. In version 4, all field security, format and display caption changes made to the Employee, Holiday Allowances and Pay History screens are also implemented in New Employee Wizard (based on the user security settings).
9. Audit Trail
The audit trial can be customised in version 4 of Personnel Director. The user can enable/disable the Audit trail for each database or screen. Using Security Manager, the user can set whether or not an individual user requires an Audit Trail.
10. User Login Policy
In the new version of PD it is possible to force users to change their passwords periodically. It is also possible to lock user accounts when an incorrect password has been entered more than a specified number of times. Most companies stipulate that this must happen as a part of their computer security policy.
11. User-defined validations in the Pay Calculation procedure
In the new version of PD, the user will be able to define calculated fields based on the employees current pay. They can also modify the standard pay calculation formula using the Screen Designer.
12. Customisable Employee Record Captions
The user can now customise the employee record captions displayed on the top of all Employee Screens.
13. Formula Builder Enhanced
Calculated fields can now be used in the formula of another calculated field. For Pay history screen, user can specify the company pay periods, currency exchange rates in formula.
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